Decide
The AI register: a decision per tool, use cases, responsible people, documents, review and policy per tool.
The AI register: decision and status
Allowing is registering. The four decisions, where you make them, what the register holds afterwards and what a tool page shows.
Use cases, also under the EU AI Act
What you use a tool for: measured use cases, regulated use cases with an indication under the EU AI Act, and your own use cases.
Responsible people and documents
Who is responsible for a tool and in which role, and which documents belong to it, such as the processing agreement and DPIA, with status, date and link.
Review
A year after you allow a tool, it comes back on the table: who gets the email, which steps you walk through and how the register shows what is overdue.
Policy per tool: notices and masking
The Policy tab of a tool: what the employee sees on opening, the alternative, and per masking feature whether this tool follows the organisation.
The register as PDF and CSV
Two exports of the AI register: a CSV with a row per use case, and a report as PDF over a period, with the decisions as they stood at the time.
